01.4 · ERP & SOFTWARE SOLUTIONS · SPECIALISM

Every asset tracked, verified and accounted for.

For organisations with thousands of assets across dozens of sites, keeping the fixed-asset register accurate is a constant challenge. We tag, verify and reconcile each item, then give you the system and the routine to keep it accurate year after year.

0+
assets tagged and physically verified
0+
sites covered in a single programme
0%
register-to-ledger match after reconciliation
0 min
to pull an audit sample, down from half a day
SCOPE OF WORK

What our work covers.

Choose the full scope or only the workstreams you need. Each one comes with defined deliverables, a named owner on our side and a clear sign-off on yours.

  1. 01.4.1

    Policy and register design

    Capitalisation thresholds, asset classes, useful lives and naming standards agreed with finance and audit, and a register structure that serves both the accountants and the people who maintain the assets.

    Deliverables
    • Fixed-asset policy
    • Asset classification and coding standard
    • Register data model
  2. 01.4.2

    Register clean-up and migration

    The existing register cleansed of duplicates, grouped items split, missing data researched and opening balances agreed before a single tag is printed.

    Deliverables
    • Cleansed opening register
    • Exceptions log with resolutions
    • Opening-balance reconciliation
  3. 01.4.3

    Physical verification and tagging

    Field teams visit every site, tag every asset with barcode, QR or RFID, photograph and geo-locate it, record its condition and custodian, and flag anything that cannot be found.

    Deliverables
    • Tagged and photographed asset base
    • Site-by-site verification reports
    • Found, missing and unrecorded asset lists
  4. 01.4.4

    Reconciliation to the general ledger

    Physical findings matched to the books line by line. Every difference is investigated and resolved through an approved write-off, addition or transfer, with a full audit trail.

    Deliverables
    • Reconciliation workpapers
    • Approved adjustment schedule
    • Audit-ready reconciliation pack
  5. 01.4.5

    Lifecycle accounting

    Depreciation, revaluation, impairment, transfers, disposals and lease assets handled in the system under IAS 16 and IFRS 16, posting straight to the ledger.

    Deliverables
    • Configured fixed-asset module
    • Depreciation and revaluation runs
    • Disposal and transfer workflows
  6. 01.4.6

    Mobile verification and reporting

    A mobile app for ongoing counts, transfers and maintenance, and dashboards showing assets by site, custodian, condition and value.

    Deliverables
    • Mobile verification app
    • Custodian acknowledgement workflow
    • Asset dashboards and audit reports
HOW THE ENGAGEMENT RUNS

A typical 16-week multi-site programme.

  1. 01
    Plan and policy
    Weeks 1–2
    • Policy review
    • Site schedule
    • Tag and hardware selection
    OutputApproved policy and plan
  2. 02
    Register clean-up
    Weeks 3–5
    • Deduplication
    • Data research
    • Opening balances
    OutputCleansed opening register
  3. 03
    Tag and verify
    Weeks 5–12
    • Site visits
    • Tagging and photographs
    • Condition and custodian capture
    OutputVerified asset base
  4. 04
    Reconcile
    Weeks 11–14
    • Match to ledger
    • Investigate differences
    • Approve adjustments
    OutputReconciled register
  5. 05
    System go-live
    Weeks 14–16
    • Module configuration
    • Mobile app roll-out
    • Custodian training
    OutputLive tracking system
  6. 06
    Annual cycle
    Week 17 onwards
    • Rolling cycle counts
    • Year-end verification
    • Audit support
    OutputAnnual verification certificate
COMMITMENTS

What every verification programme delivers.

100%
of assets photographed, geo-tagged and assigned a custodian
Every gap
logged, investigated and resolved with an approval trail
< 0.5%
target unreconciled value at programme close
Annual
verification cycle with a signed certificate for audit
SELECTED ENGAGEMENTS

Proven results for leading organisations.

We keep our clients' identities confidential, but we are proud to share what we achieved together and how we went about it.

BankingNDA

A commercial bank with 300+ branches

Challenge

The fixed-asset register had not been physically verified in years, and the auditors had raised it as a management-letter point two years running.

Approach

Nationwide tagging and verification by parallel field teams, line-by-line reconciliation to the ledger and a mobile app for branch custodians to confirm transfers.

86,000
assets tagged in eleven weeks
4,200
untraceable assets identified and written off with approval
Cleared
audit management-letter point
Ports and logisticsNDA

A container terminal operator

Challenge

High-value movable equipment moved between yards, workshops and berths, and locating a specific item could take hours.

Approach

Active RFID on high-value equipment, passive tags on the rest, readers at yard gates and workshops, and live location on a dashboard.

Hours → minutes
time to locate a piece of equipment
1,800
movable assets tracked live
Updated
insurance valuation from verified data
WHO YOU WORK WITH

A senior team, dedicated to you.

  • Engagement managerA chartered accountant who signs off the reconciliation.
  • Field verification teamsTrained teams that tag, photograph and record every asset.
  • Reconciliation analystsMatch the physical count to the books, line by line.
  • System consultantConfigures the module and the mobile app.
TOOLS AND PLATFORMS

The platforms we work with.

  • TDC ERP Fixed Assets
  • Barcode and QR tags
  • Passive and active RFID
  • Mobile verification app
  • GPS and photo capture
  • Power BI
QUESTIONS

Frequently asked questions.

Barcode, QR or RFID?

It depends on the asset and the environment. Barcode and QR suit office and branch assets; RFID suits equipment that moves or sits in hard-to-reach places. Most programmes use a mix.

What happens to assets we cannot find?

They are listed, investigated with the custodian and, where they genuinely cannot be traced, written off through your approval process with a full audit trail.

Can this work with our existing ERP?

Yes. We can run the register in TDC ERP or integrate the verified data and mobile app with SAP, Oracle, Dynamics or your existing system.

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START A CONVERSATION

Let’s talk about what comes next.

Tell us a little about your organisation and what you are trying to achieve. A senior member of our team will be in touch within one working day to arrange a conversation.

Thank you. A member of our team will be in touch within one working day.

Karachi (HQ)

506, 5th Floor, Progressive Centre,
30-A, Block 6, PECHS,
Shahrah-e-Faisal, Karachi, Pakistan

Email: [confirm with client]Phone: [confirm with client]
Headquartered in Karachi, serving clients across Pakistan, the UAE, Saudi Arabia and Afghanistan.